Posts Tagged ‘hospital process redesign’
In a recent Becker’s Hospital Review interview, Lynn McVey, the acting President and CEO at Meadowlands Hospital Medical Center stated,
“Whoever connects the patient directly to the healthcare system will win.”
With the monumental changes underway in our industry, this is truly an exciting time to be a Healthcare leader. PatientWay’s suite of self-service products will help you achieve these goals.
Recently Kemptville District Hospital (KDH) hosted executives and patient access managers from nine other Eastern Ontario hospitals, to share their experience and learnings from providing patients with a self-service option for pre-registration and check-ins.
KDH serves an area south of Ottawa that has seen dramatic population growth in recent years. The area is popular with both retirees and commuters from Ottawa and is one of the fastest growing communities in the region. Striving to meet a heavier demand for healthcare services, KDH has enlarged its facilities, including the ER and OR.
Three months ago KDH launched a project with the collaboration of one physician from their OR, to evaluate whether or not online pre-registration and a check-in kiosk could help better streamline patient flow, create administrative efficiencies and improve patient satisfaction (see our blog post from May about the KDH project). KDH is already forecasting a potential savings of more than $100,000 in the first year alone, and a roll-out to the other nine physicians in the OR is already underway.
In her presentation to the group, Melissa DeDekker (KDH’s Health Records Professional) highlighted several key benefits being realized by her small 30 bed hospital, including:
1. Increased staff satisfaction:
- 10-15 minutes saved per booking when using online pre-registration as oppose to phone calls
- Consents / pre-visit instructions are provided by email which also reduces phone-tagging
- Improved data accuracy
2. Increased patient satisfaction
- Convenience of pre-registering online and self check-in
- Printable list of instructions helps patients be better prepared for surgery
3. A forecasted savings of more than $100,000. The forecast is based on the current 10-15 minutes saved per booking, with a roll-out to other areas of the hospital (outpatient services, diagnostic imaging, etc) and with an 80% adoption rate from patients.
4. A growing adoption by patients. In the first month, 20% opted for the self-service option. That figure grew to 29% the next month.
Melissa DeDekker also shared her team’s approach to the project, notably the planning and work that was done before going live with a web registration form and plugging-in a kiosk. To ensure that the initiative would become a success, they established clear goals and divided the implementation project into manageable phases, that included:
- Forming a project team, with people from the hospital and PatientWay
- Assessing current processes, and mapping a process redesign (the following graphic prepared by KDH clearly illustrates their new, more efficient process)
- Engage doctor’s offices and volunteers
- Trial mock patients in test environment, follow-up with a survey to gather feedback
- Pilot one surgeon’s OR patients for one month (thank you to Dr. Steven Oliver, from KDH’s orthopaedics clinic)
- Ongoing evaluation and adjustments as needed
- Roll out to other OR’s in phases
The information and insight above was reported by KDH after only three months – which is quite impressive! We look forward to hearing more from Melissa DeDekker and the KDH team in the months to come.
To see the full KDH presentation, see the slides below.
Kemptville District Hospital (KDH) has launched a pilot project using the PatientWay Suite of self-service technologies, which will contribute to the hospital’s registration efficiencies and improve patient satisfaction with an online pre-registration portal and touchscreen kiosks.
“We are thrilled to see the KDH pilot project go live. It’s the type of progressive and innovative hospital that has shown that it can take rapid growth in stride.” Says PatientWay CEO Jay Lawrence, “Working with a hospital the size of KDH helps us to better understand the value proposition for our products in smaller Canadian healthcare facilities.“
In the future, when the project moves to the outpatient clinics, a patient who has an appointment will have the option of visiting the KDH website and pre-register from the comfort of their own home up to 48 hours before an appointment. The kiosk will let patients bypass the registration desk upon arrival and check-in by swiping their health card at the touch-screen.
Dr. Steven Oliver, from the KDH’s orthopaedics clinic, was impressed with the smooth transition at his clinic, which was the first at KDH to use the new system. “It has not increased the workload on my office staff, and we have not received one complaint from patients. It was a very smooth transition moving towards pre-registration”.
KDH serves an area south of Ottawa that has seen dramatic population growth in recent years. The area is popular with both retirees and commuters from Ottawa and is one of the fastest growing communities in the region. Striving to meet a heavier demand for healthcare services, KHD has enlarged its facilities, including the ER and OR. The PatientWay Suite fits in perfectly with the hospital’s expansion and modernization.
KDH CEO, Colin Goodfellow says “In keeping with our commitment to provide patient focused care to our community, we will be offering our patients choice through an innovative self service option. Most people are already used to online banking, booking their vacations online, and checking-in for their flight at a kiosk in the airport. Now those same conveniences will be available to our patients when they come to the hospital.”
KDH joins several other health organizations using PatientWay technology, including Sunnybrook Health Sciences Centre in Toronto, Southlake Regional Health Centre and the Stronach Regional Cancer Centre in Newmarket.
About Kemptville District Hospital:
Kemptville District Hospital is a fully accredited healthcare facility committed to building healthy communities. We offer a range of services based on advanced expertise, technologies and patient care practices. Our emergency department is open around the clock and provides prompt medical attention. Our use of new medical applications such as Tele-health and remote diagnostic imaging has made us a service leader in Eastern Ontario. Further, our surgical program provides timely access to high demand specialists, while our staff’s dedication to patients has earned us a reputation for excellence in caring. Kemptville District Hospital consistently ranks among the top hospitals in Ontario for patient satisfaction.
Case Study: Hospital generates $400K in savings, reduces registration staff by 30% with patient self-service technologies
Southlake Regional Health Centre in Newmarket implemented a system that is “making it faster for patients to register and check in for appointments, including out-patient tests, clinic visits and surgical procedures”.
Located in a designated high-growth area (York Region and South Simcoe – North of Toronto), Southlake is a 365 bed hospital that has seen a quadrupling in size over the past 10 years and handled approximately 600,000 visits in 2009. They implemented a new system last summer, and according to hospital staff “the system, which includes at-home pre-registration, as well as self-serve electronic kiosks and Welcome Centres on-site, is speeding up wait times by as much as 75 per-cent and saving the hospital as much as $400,000 annually”.
If you speak with our sales team, February was our busiest month yet in terms of presentations to hospital administrators and clinicians across Ontario and parts of the U.S. They have quickly become PowerPoint experts, and have built-up a few muscles along the way by moving our demo kiosk through long hallways, busy parking lots and narrow staircases.